How it works:
U.S. Embassy Beijing is selling surplus property via an online auction. Auction details including items to be sold as well as the auction start and end dates can be found on the auction website in English https://online-auction.state.gov or Chinese (中文网页:线上拍卖会主页 (state.gov). On this portal you may view items and submit your bid for surplus property.
Registering to Bid
To bid on the Embassy's online auctions, you must first be registered in the system. You may register either with a personal email or a U.S. government issued email if you have one.
Bidding on Items
Bids are made in U.S. dollars. During the auction, you should monitor your bids so that you can react to the latest price developments.
At the end of an auction, an automated email will be sent to bid winners and will consist of a link to the auction site where you can review your items, the total cost of the lots won, and the bid identification number.
Items are Sold "As Is"
All items are sold "AS IS, WHERE IS" with all faults. There are no warranties or representations of merchantability, of fitness, nor of any other kind, express or implied. Written descriptions are our opinions and should in non-way be construed as a guarantee of any kind as to the authenticity, age, condition, materials, or any other feature of the items being sold. The Auction Team attempts to catalog every lot correctly and will attempt to point out any defects but will not be responsible or liable for the correctness of the catalog or other descriptions of the lots.
Vehicles are as sold "AS IS, WHERE IS" with all faults. There are no warranties or representations of merchantability, of fitness, nor of any other kind, express or implied. Purchasers are responsible for and will be required to pay for all associated fees and taxes including but not limited to customs duties, deregistration costs, inspections costs, towing costs, etc. Bidders are strongly encouraged to verify the exact registration process for vehicles purchased from a diplomatic mission. The Embassy bears no responsibility in assisting the purchaser with the registration of auctioned/sold vehicles.
Right to Cancel
The Embassy reserves the unilaterally right to cancel any and all bids as well as any lots won for any reason. In the event of any dispute between bidders, or in the event of doubt as to the validity of any bid, the Embassy's Contracting Officers will have the final discretion to determine the successful bidder or to reoffer and resell the article in dispute.
Special provisions for employees of the US Government
For US Government employees interested in bidding, please be aware of the following restrictions to remain in compliance with 14 FAM 417.2-3
With the exception of individuals who initiate, authorize, or directly control the sale of U.S. Government property (i.e., PMOs, APOs, or PDOs) or anyone acting on their behalf, U.S. citizen employees and their relatives may participate in competitive, publicly advertised sales of property authorized for disposal, provided the employee certifies in writing:
(1) That the property is for the employee's personal use.
(2) That the employee will not sell the property during the employee's tour at the post except to another U.S. Government citizen employee who will make a similar written certification; and
(3) That, if at the end of the employee's tour, the employee sells such property to persons not having duty-free privileges, the employee will certify, in writing, to the PDO that local taxes and other obligations have been satisfied. Failure to comply with this requirement could result in disciplinary action.
With the exception of individuals directly involved in selecting items to be disposed of or immediately involved in the preparations for or conduct of the sale or anyone acting on their behalf, locally employed staff, personal service contractors, employees of contractors, and their relatives, are authorized to participate in publicly advertised, competitive bid sales. However, a successful bidder must certify that the property is their personal use and must pay local customs duty and any taxes due.
How to pay for your items:
Payments will be made in U.S. dollars only through U.S government payment website at https://pay.gov, or pay both U.S. dollars and RMB at the US Embassy in Beijing’s cashier. If winner needs to pay at the Embassy cashier, you must make an appointment in advance by emailing BeijingAuction@state.gov for additional assistance. Personal information, including name, passport or diplomatic card number or ID number of the person making payment is required to enter the Embassy.
Failure to pay for all lots won will result in the cancellation of your bids and possible revocation of future bidding privileges.
Online payment procedure for Furniture and Appliances of US Embassy, Beijing
1. Click Pay.gov - Home
2. In the search box, enter “Department of State”
3. Click “Continue” under “Oversea Cashier Payment-CGFS Bangkok. Posts”
4. Click “Continue to the form”
5. Fill Payer Information as required:
Name：XXX
Street Address：XXX
Country：China CHN
City：Beijing
Daytime Phone Number （Mobile)：+86XXXXXXXXXXX
E-mail Address: xxxxx
Bill of Collection Number(Name & Bidder #): bidder #
Payment Owed To: Select Beijing-U.S. Embassy(CNB/CNC/VOA(CNH)
Reason For Payment: Select Auction/Proceeds of Sale
*Amount (total amount): XX，
Click “Continue”
6. Select payment method:
7. Fill required fields
8.Click “Review Submit Payment”
1. 9. To ensure that you could receive the payment confirmation letter, please tick the box “I would like to receive an email confirmation of this transaction” and then fill the blank with your Email address. In order to we can also receive your payment confirmation in time, please fill the CC filed with BeijingPropertyInventoryTeam-DL@state.gov. Finally you can press the “Submit Payment” button to finish the online
10. When the form is completed and accepted, the payment confirmation will be automatically sent to your email address and Beijing Auction BeijingAuction@state.gov.
How to pick-up your items:
Items can be retrieved only after successful payment has been received and confirmed by the U.S. Embassy via email.
After payment is confirmed, the U.S. Embassy will send the Purchase agreement and a pick-up schedule via email. In special circumstances, you may arrange a different pick-up date and time by contacting the U.S. Embassy at BeijingAuction@state.gov.
When picking up items, you or your agent must present both the original Embassy payment receipt and the winner's signed sales agreement listing your unique identification number and lots won.
The removal of the items must be done at the buyer's expense. If you do not remove the property within 7 days of the close of the auction, ownership of the property reverts to the Embassy and all payments made by the buyer are forfeit. You or, your assigned agent with prior approval, must personally arrive at the location specified in the item description to pick up the lots won as the Embassy will not ship or export property.
Please ensure that you have the necessary labor and vehicle to transport your items as you have the full responsibility for handling procedures and. Please note that third parties (tow truck, laborers, export company, etc.) will not be allowed to remove items on your behalf without you or your agent’s personal presence and prior approval from the embassy.
For all other questions, please contact BeijingAuction@state.gov.
